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How to Efficiently Keep Track of Etsy Inventory

How to Efficiently Keep Track of Etsy Inventory

Etsy is a popular platform for artists, crafters, and vintage enthusiasts to sell their products online. However, managing inventory on Etsy can be a daunting task, especially for those who are new to the platform. Keeping track of inventory is crucial for running a successful Etsy shop as it helps sellers avoid overselling, understocking, and losing track of their products.

Fortunately, there are several ways to manage Etsy inventory effectively. One way is to use an inventory tracking system, which can help sellers keep track of their products, sales, and stock levels. Another way is to use SKUs, which are unique codes assigned to each product to help differentiate them and prevent sellers from using the same SKU twice. Additionally, having a Pinterest-worthy crafting workspace can help sellers stay organized and motivated when managing their inventory.

Why Keep Track of Etsy Inventory?

As an Etsy seller, it’s important to keep track of your inventory for several reasons:

  • Avoid Overselling: Keeping track of your inventory levels helps you avoid overselling your products, which can lead to negative reviews and unhappy customers. By knowing exactly how many items you have in stock, you can ensure that you only sell what you have available.
  • Make Better Business Decisions: Tracking your inventory allows you to make better business decisions. By knowing which products are selling well and which ones aren’t, you can adjust your inventory levels accordingly and focus on the products that are most profitable.
  • Stay Organized: Keeping track of your inventory helps you stay organized and saves you time and money in the long run. By knowing exactly what you have in stock, you can avoid over-ordering and wasting money on unnecessary inventory.
  • Improve Customer Service: By keeping track of your inventory levels, you can provide better customer service. You can quickly respond to customer inquiries about product availability and avoid disappointing customers by overselling or running out of stock.

In summary, keeping track of your Etsy inventory is essential for avoiding overselling, making better business decisions, staying organized, and improving customer service.

How to Set Up an Inventory Tracking System

If you’re an Etsy seller, it’s important to keep track of your inventory to avoid overselling or underselling your products. Here are some steps to help you set up an inventory tracking system.

Choose an Inventory Management Tool

Consider using an inventory management tool to help you keep track of your stock levels across multiple sales channels. Some popular options include Craftybase, Ordoro, and Stitch Labs.

Create a Spreadsheet Template

If you prefer to use a spreadsheet to track your inventory, create a template that includes columns for product name, SKU, category, quantity on hand, and reorder point. This will help you quickly identify which products need to be restocked.

Organize Your Products by Category

Organizing your products by category can help you quickly locate items in your inventory and make it easier to track sales trends for each category. Consider using subcategories to further break down your inventory.

Assign Unique SKUs to Each Product

Assigning a unique SKU to each product can help you quickly identify and track each item in your inventory. Make sure your SKUs are easy to read and understand, and avoid using the same SKU for multiple products.

Record Product Information and Stock Levels

Record important product information, such as the manufacturer, cost, and retail price, in your inventory tracking system. Also, make sure to update your stock levels regularly to ensure accurate inventory counts.

By following these steps, you can set up an effective inventory tracking system for your Etsy shop.

How to Monitor Your Inventory

To keep your Etsy shop running smoothly, it’s essential to monitor your inventory regularly. Here are some tips to help you stay on top of your inventory management.

Regularly Update Your Inventory Spreadsheet

One of the most important steps in tracking your inventory is to keep a spreadsheet up to date. This spreadsheet should include details about each product, such as the SKU, product name, quantity, and price. When an item sells, be sure to update the spreadsheet immediately to avoid overselling.

Schedule Physical Inventory Counts

While updating your spreadsheet is essential, it’s also important to conduct physical inventory counts regularly. Schedule a time to count your inventory, and compare the results to your spreadsheet. This will help you identify any discrepancies and ensure that your inventory numbers are accurate.

Set Reorder Points and Restock Alerts

To avoid running out of stock, set reorder points for each product. When inventory levels reach the reorder point, it’s time to restock. You can also set up restock alerts to notify you when inventory levels are low.

Track Sales and Order Fulfillment

Finally, it’s important to track your sales and order fulfillment. This will help you identify which products are selling well and which ones need to be restocked. It will also help you ensure that orders are being fulfilled correctly and on time.

By following these tips, you can stay on top of your inventory management and keep your Etsy shop running smoothly.

Best Practices for Managing Etsy Inventory

As an Etsy seller, managing your inventory is crucial to your success. Here are some best practices to help you keep track of your Etsy inventory:

Stay Consistent with Your Inventory Management System

It’s important to stay consistent with your inventory management system to avoid confusion and ensure accuracy. Choose a system that works for you, whether it’s using SKUs, barcodes, or a spreadsheet. Assign unique identifiers to each product and label them consistently to make it easy to track.

Regularly Review and Analyze Your Inventory Data

Regularly reviewing and analyzing your inventory data can help you make informed decisions about your business. Use tools like Etsy’s inventory management feature to track sales, stock levels, and product performance. Analyze this data to identify trends, popular products, and slow-moving inventory.

Keep Your Inventory Accurate and Up-to-Date

Keeping your inventory accurate and up-to-date is essential to avoid overselling or running out of stock. Update your inventory regularly, especially during peak seasons or when introducing new products. Use inventory management tools to track stock levels and set low-stock alerts to avoid stockouts.

Be Prepared for Seasonal Changes and Trends

Seasonal changes and trends can affect your inventory levels and sales. Be prepared for these changes by forecasting demand and adjusting your inventory levels accordingly. Monitor popular trends and adjust your product offerings to meet customer demand.

By following these best practices, you can effectively manage your Etsy inventory and grow your business.


I hope you found this guide covering how to keep track of Etsy inventory, useful! To learn more Etsy tips and tricks, check out the Thrive on Etsy Blog!